BUSINESS FIRST, Applications Fast

Sales Contact
Jean Luc CREMENS

+32 (0)2 70 90 100

www.allgeier.nl

Allgeier Computer is a solution integrator for document process management. With Allgeier youbenefit from turnkey applications, precisely tailored to your needs, with fast and almost immediate implementation.

Solution: AC Invoice

Scope: Professional Invoice Management System

AC Invoice is a flexible solution that enables fully electronic invoice management from start to finish.

As a software publisher, Allgeier Computer designs and develops solutions in various specialized sectors and for all business strategic needs. Allgeier is ideal for companies seeking a reliable and competent partner for building a comprehensive IT solution that will drive their business today and tomorrow.

Mexx International is a global lifestyle brand. It offers a range of fashion apparel and accessories for women, men and children, as well as non-apparel items. Mexx products are available worldwide via multiple business channels: wholesale, retail and home shopping. You'll find Mexx at over 9,500 retail locations in more than 45 countries on 4 continents.

Mexx International must process around 120,000 purchase invoices per year in Europe alone. Since January 2003, a smart workflow application has ensured that all documents are managed centrally. Allgeier Computer was responsible for the implementation of this application.

A digital image of the invoice is sent to the Dutch administration in Voorschoten, which handles all the financial administration of Mexx’s European operating companies. The invoice is checked first: are the supplier’s address and VAT number correct? Using a number of criteria (type of product, amount, etc.)

At that time, the invoice enters the workflow. Using a web technique, the budget holder receives an email mail in his/her mailbox, containing a summary of the invoices that need to be authorized. That means considerable time-savings for people who are often on the road. They can login securely from anywhere in the world and approve the invoices digitally.

The new invoice management system offers Mexx two major advantages: fast and efficient central accounting and an established procedure for approval of invoices. This centralization and increased professionalism of creditor administration is a first step towards the further integration of the entire back office at Mexx International. Further developments are planned, such as the automatic generation of payments, sending of reminders or provision of management information to budget-holders. The term “smart workflow application” certainly applies here.

The AC invoice management solution is being used for archiving all digitalized purchase invoices, with the capture software of Kofax securing the transition to the W4 application. Hardware is made available by Ricoh and Plasmon. Of course, Allgeier Computer also ensures implementation by its own project team.

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